## **Overview**

You can join multiple workspaces and switch between them from the dashboard. When you create a DataLexing account, a **default workspace** is provided for free. If a colleague invites you to their workspace, you can join it as well.

Users on **Trial, Pro, or Growth plans** are limited to **one workspace** but can still be invited to other workspaces created by other members.

## **Important Notes:**

* Each workspace operates **independently**, meaning data cannot be transferred or linked across workspaces.

* It is recommended to **keep related applications within the same workspace** for better organization.

* You can switch between workspaces via the **sidebar**.

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## **Collaborating in a Workspace**

## **Managing Access & Permissions**

Workspaces allow you to define access levels for team members by assigning roles. You can specify who can:\
✔ View, edit, or comment on Applications, tables, views, and records.\
✔ Create or delete Applications.\
✔ Invite new members and manage external sharing.

## **Inviting Members**

Collaboration is easy in DataLexing. To invite team members:

1. from the **sidebar, Click on Arrow next to workspace name**

2. Select the **workspace**.

3. Click the **ellipses (...)**  **next to the workspace name**.

4. Select **"Add Members"** and enter their email addresses.

5. Invited users will receive an email with instructions to join.

For further details, refer to our [**support article**](https://docs.datalexing.sa/en/articles/10476383-workspace-permissions-management) on inviting collaborators.

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## **Setting Up a Workspace**

When you sign up for DataLexing, a **default workspace** is automatically created. Applications belong to a workspace, meaning you must either **create a new workspace** or **be invited to an existing one** to start building applications or tables.

## **Creating a Workspace**

Only **Enterprise plan users** can create new workspaces.

To create a workspace:

![](https://app.chatwoot.com/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBCSitYeVFVPSIsImV4cCI6bnVsbCwicHVyIjoiYmxvYl9pZCJ9fQ==--6d7838f35590ed663ddc4d5c50a1dfb7544ae42d/Screen+Shot+2025-03-15+at+9_41_35+PM.png?cw_image_width=407px)

1. from the **sidebar, Click on Arrow next to workspace name**

2. at the bottom of the list, click **+ Add new workspace**.

3. Enter a **workspace name** to reflect its purpose (e.g., team activities, product launches, or project management).

4. You can rename the workspace at any time.

Once created, you automatically become the **workspace admin**, allowing you to:

* Add Applications and tables.

* [Invite Members](https://docs.datalexing.sa/en/articles/10476383-workspace-permissions-management).

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## **Workspace Settings**

To access workspace settings:

1. from the **sidebar, Click on Arrow next to workspace name**

2. Select the **workspace**.

3. Click the **ellipses (...)**  **next to the workspace name**.

## **Renaming a Workspace**

(Only available to **workspace admins**)

![Rename Workspace](https://app.chatwoot.com/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBCSjJYeVFVPSIsImV4cCI6bnVsbCwicHVyIjoiYmxvYl9pZCJ9fQ==--c71e7ad7284c418705f342fc05a61d1611afcb61/Screen+Shot+2025-03-15+at+9_55_23+PM.png?cw_image_width=444px)

1. from the **sidebar, Click on Arrow next to workspace name**

2. Select the **workspace**.

3. Click the **ellipses (...)**  **next to the workspace name**.

4. Choose **"Rename"**

5. enter the new name

6. click **Save**.

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## **Leaving a Workspace**

## **How to Leave a Workspace**

If you wish to leave a workspace:

1. from the **sidebar, Click on Arrow next to workspace name**

2. Select the **workspace**.

3. Click the **ellipses (...)**  **next to the workspace name**.

4. Select **"Leave Workspace"**, then confirm by clicking **"Leave"**.

Once you leave, you will **lose access to all applications** within that workspace. However, the workspace will remain accessible to **other members**. To regain access, a **workspace admin must re-invite you**.

## **Leaving as the Last Admin**

If you are the **only admin**, you **cannot leave** the workspace unless:

1. A**ssign another member as an admin** via the [**Members settings page**](https://docs.datalexing.sa/en/articles/10476383-workspace-permissions-management).

2. **Delete the workspace** (if you don’t want others to retain access).

---

## **Deleting a Workspace**

(Only available to **workspace admins**)

To permanently delete a workspace:

![Delete Workspace](https://app.chatwoot.com/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBCSnVYeVFVPSIsImV4cCI6bnVsbCwicHVyIjoiYmxvYl9pZCJ9fQ==--be0cee76af94202b329d90b255f0ee978c2b8f1d/Screen+Shot+2025-03-15+at+9_59_55+PM.png?cw_image_width=445px)

1. from the **sidebar, Click on Arrow next to workspace name**

2. Select the **workspace** from the dashboard or sidebar.

3. Click the **ellipses (...)**  **next to the workspace name**.

4. Select **"Delete Workspace"**, confirm the warning message, and click **"Delete"**.

⚠️ **Note:** Deleting a workspace is **permanent**. If you no longer need a workspace but want others to retain access, consider **transferring ownership** instead.

---

## **Copy Workspace ID**

To copy workspace ID:

![Copy Workspace ID](https://app.chatwoot.com/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBCSnlYeVFVPSIsImV4cCI6bnVsbCwicHVyIjoiYmxvYl9pZCJ9fQ==--4799b7f06edfac21dbc5f281e4fd867d0a860327/Screen-2BShot-2B2025-03-15-2Bat-2B10_01_39-2BPM.png?cw_image_width=457px)

1. from the **sidebar, Click on Arrow next to workspace name**

2. Select the **workspace** from the dashboard or sidebar.

3. Click the **ellipses (...)**  **next to the workspace name**.

4. Select **"Copy Workspace ID"**.

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## **Viewing Deleted Items (Trash)**

To access the **workspace trash**:



![View Trash](https://app.chatwoot.com/rails/active_storage/blobs/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBCSjZYeVFVPSIsImV4cCI6bnVsbCwicHVyIjoiYmxvYl9pZCJ9fQ==--2e5be28ede0fadc56311a357b908944bf8670b78/Screen-2BShot-2B2025-03-15-2Bat-2B10_00_27-2BPM.png?cw_image_width=453px)

1. from the **sidebar, Click on Arrow next to workspace name**

2. Select the **workspace** from the dashboard or sidebar.

3. Click the **ellipses (...)**  **next to the workspace name**.

4. Select **"View Trash"** from the pop-up menu.

⚠️ Only **Workspace Admins** can **See** & **Restore** workspace trash.

\
For details on restoring deleted items, refer to our **support article**.

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This version improves clarity, structure, and flow, making it easier to read and understand. Let me know if you need any refinements! 🚀