You can add an employee in two ways: fill in a short wizard from scratch, or import a file. This article covers the wizard. To bring in several people at once, see Importing employees from a CSV or FPS file.
To start, go to People, open your employee list, and click Add employee. Choose to create the employee with the wizard.
Choose the employee type
First you select the type of employee, because it changes how pay and National Insurance are handled. The options include permanent employee, company director, apprentice, off-payroll worker, CIS subcontractor and casual or zero-hours worker. See Employee types explained for what each one means.
Personal details
Enter the employee's title, first and last name, date of birth and National Insurance number. Moonworkers checks that the National Insurance number is in a valid format as you type.
Address
Add the employee's address and country. The country matters because it helps determine where tax is due.
Payroll code
Each employee has a payroll code. Moonworkers suggests the next one automatically, and you can change it if you prefer your own reference.
Start date and starter declaration
Set the employee's start date. For a new starter without a P45, you also record their starter declaration, which sets the correct tax code. See Starter declarations explained.
Working pattern
A permanent employee has a fixed working pattern, the regular hours set out in their contract, which must be reflected here so payroll is correct. Casual workers do not have a fixed pattern and are paid by shifts instead. See Holiday, leave and working pattern settings for how patterns work.
Additional information
You can add further details, including National Insurance settings such as the employee's NI category, which affect how National Insurance is calculated. Save when you are done, and the employee is created.
Get started
In Moonworkers, go to People > Employee list > Add employee. Not signed in yet? Log in at https://payroll.moonworkers.co.uk/auth/login