WappSense is a web portal designed for coordinators who manage multiple teams and projects (construction, repairs, maintenance, inspections, etc.) through WhatsApp groups. The platform connects each project to a WhatsApp group using a bot integration. Once linked, the bot captures messages and attachments (text, images, audio, video, documents) so you can search and organize them, then generate and deliver professional reports (PDF/HTML) manually or on a schedule.
How the workflow fits together
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Create Companies and Clients.
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Create Projects for a Client (and optionally associate a Company for branding).
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Enable services per project: Translation, Voice Transcription, AI Summary, Automation.
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Link a WhatsApp group to the project using the bot phone number + linking code.
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The bot captures messages and media. If Translation is enabled, Spanish messages are translated to English. If Voice Transcription is enabled, audio messages are converted to text.
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Users generate reports by selecting a project, date range, and the messages to include, and choosing a template.
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Users can schedule automated reports to be delivered to WhatsApp and/or email at a configured frequency and time.
Key terms
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Company: Organization profile used for report branding (logo/header/footer/signature).
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Client: Customer record (commercial or residential).
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Project: Core unit that links to a WhatsApp group; contains timezone and enabled services.
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Bot integration: WhatsApp Business contact added to the group; captures messages and files.
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Tags: Hashtags included in messages/captions (e.g., #Front) used for searching and report sections.
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Template: HTML report layout/content with placeholders (tags) and optional Header/Footer sections.