Moonworkers supports accountants and payroll bureaus managing payroll for multiple clients, as well as employers running more than one PAYE scheme. Each employer account is fully independent.
Switching between employer accounts
Once you have access to more than one employer, an employer switcher appears at the top of the sidebar. Click it to see the full list of employers you manage. Select any employer to switch — the entire interface updates to show only that employer's data.
Independent payruns and schedules
Each employer has entirely separate pay schedules and payruns. Running payroll for one client has no effect on any other.
HMRC credentials per employer
Every employer account stores its own PAYE reference and Accounts Office reference. FPS submissions are made automatically under the correct employer's credentials when you finalise a payrun.
To update an employer's HMRC credentials, go to Settings within that employer account and edit the HMRC details section.
Adding a new employer account
Go to Settings > Employers and click Add employer. Enter the employer's registered name, PAYE reference, and Accounts Office reference. The new employer appears in your switcher immediately.
Accountant access
All clients are accessible from a single login. Each client's data (staff lists, payslips, submissions) is visible only within their employer account. You can also invite team members to access specific employer accounts to delegate payroll processing within your practice.
Billing
Moonworkers charges per active employee per month, per employer. Each employer account is billed independently. Volume discounts are available on the accountant plan for practices managing multiple clients.