After choosing the employer account type, you create your company profile and enter the HMRC references that let Moonworkers file payroll on your behalf.
Your company profile
Enter your business details so that payslips, reports and submissions show the correct organisation. When you register as an employer, this is your own company.
Your HMRC references
Moonworkers asks for the references that HMRC issues when you register as a PAYE employer. Your Employer PAYE reference is made up of your Tax Office Number, a three digit number, followed by a slash and your Tax Office Reference, for example 123/AB45678. Your Accounts Office reference is a 13 character reference, for example 123PX00123456.
How do I enter my Employer PAYE reference?
Moonworkers holds the two parts in separate fields, so split the reference at the slash. For 126/U148, enter 126 in Tax Office Number and U148 in Tax Office Reference. Do not type the full reference, slash included, into the Tax Office Reference field. HMRC then rejects your FPS because the reference does not match your record, even though your credentials are accepted. This is one of the most common causes of a failed first submission.
Where to find them
You receive both references in the letter HMRC sends after you register as an employer. They also appear in your HMRC online account and on correspondence from HMRC's Accounts Office.
Why Moonworkers needs them
Each time you finalise a payrun, Moonworkers submits a Full Payment Submission (FPS) to HMRC in real time. HMRC matches that submission to your business using your Tax Office Number, Tax Office Reference and Accounts Office reference, so enter these details exactly as shown on your HMRC paperwork. You can update them later in Settings if anything changes.
Get started
You add these details during onboarding. Continue at https://payroll.moonworkers.co.uk/onboarding to set up your company and HMRC references.